Create and add an email signature in Outlook

Note: If the steps under this New Outlook tab don't work, you may not be using new Outlook for Windows yet. Select Classic Outlook and follow those steps instead.

Create and add an gmail signature in new Outlook for Windows

1. On the View tab, select  View Settings. 

2. Select Accounts > Signatures.

3. Select  New signature, then give it a distinct name.

4. In the editing box below the new name, type your signature, then format it with the fonts, color, and styles to get the appearance you want.

5. Select Save when you're done.

6. With your new signature selected from the list above the editing box, go to Select mặc định signatures and choose whether to tướng apply the signature to tướng new messages and to tướng replies and forwards.

7. Select Save again.

Note: If you have a Microsoft tài khoản, and you use Outlook and Outlook on the trang web or Outlook on the trang web for business, you need to tướng create a signature in both products.

Create your signature and choose when Outlook adds a signature to tướng your messages in classic Outlook for Windows

If you want to tướng watch how it's done, you can go directly to the Clip below.

1. Open a new gmail message.

2. On the Message menu, select Signature > Signatures.

   Depending on the size of your classic Outlook window and whether you're composing a new gmail message or a reply or forward, the Message thực đơn and the Signature button might be in two different locations.

   

3. Under Select signature to tướng edit, choose New, and in the New Signature dialog box, type a name for the signature.

4. Under Edit signature, compose your signature. You can change fonts, fonts colors, and sizes, as well as text alignment. If you want to tướng create a more robust signature with bullets, tables, or borders, use Word to tướng create and format your signature text, then copy and paste it into the Edit signature box. You can also use a pre-designed template to create your signature. Download the templates in Word, customize with your personal information, and then copy and paste into the Edit signature box. 

   

   Notes: 

   • You can add links and images to tướng your gmail signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature.

   • You can also add social truyền thông media icons and links in your signature or customize one of our pre-designed temlates. For more information, see Create a signature from a template.

   • To add images to tướng your signature, see Add a logo or image to tướng your signature.

5. Under Choose mặc định signature, phối the following options. 

   In the E-mail account drop-down box, choose an gmail tài khoản to tướng associate with the signature. You can have different signatures for each gmail tài khoản.

   You can have a signature automatically added to tướng all new messages. Go to tướng in the New messages drop-down box and select one of your signatures. If you don't want to tướng automatically add a signature to tướng new messages, choose (none). This option does not add a signature to tướng any messages you reply to tướng or forward. 

6. You can select to tướng have your signature automatically appear in reply and forward messages. In the Replies/forwards drop-down, select one of your signatures. Otherwise, accept the mặc định option of (none). 

   

7. Choose OK to tướng save your new signature and return to tướng your message. Classic Outlook doesn't add your new signature to tướng the message you opened in Step 1, even if you chose to tướng apply the signature to tướng all new messages. You'll have to tướng add the signature manually to tướng this one message. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created.

See how it's done

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Note: Outlook on the trang web is the trang web version of Outlook for business users with a work or school tài khoản.

Automatically add a signature to tướng a message

You can create an gmail signature in Outlook on the trang web that you can add automatically to tướng all outgoing messages or add manually to tướng specific ones.

1. Select Settings  at the top of the page.

2. Select Mail > Compose and reply.

3. Under Email signature, type your signature and use the available formatting options to tướng change its appearance.

4. Select the mặc định signature for new messages and replies.

5. Select Save when you're done.

Manually add your signature to tướng a new message

If you've created a signature in Outlook on the trang web but didn't choose to tướng automatically add it to tướng all outgoing messages, you can add it later when you write an gmail message.

1. In a new message or reply, type your message.

2. On the Insert tab, select  Signature.

3. If you created multiple signatures, choose the signature you want to tướng use for your new message or reply.

4. When your gmail message is ready, choose Send.

Note: Outlook.com is the trang web version of Outlook for users signing in with a personal Microsoft tài khoản such as an Outlook.com or Hotmail.com tài khoản.

Automatically add a signature to tướng a message in Outlook.com

You can create an gmail signature in Outlook.com that you can add automatically to tướng all outgoing messages or add manually to tướng specific ones.

1. Select Settings  at the top of the page.

2. Select Mail > Compose and reply.

3. Under Email signature, type your signature and use the available formatting options to tướng change its appearance.

4. Select the mặc định signature for new messages and replies.

5. Select Save when you're done.

Manually add your signature to tướng a new message in Outlook.com

If you've created a signature in Outlook.com but didn't choose to tướng automatically add it to tướng all outgoing messages, you can add it later when you write an gmail message.

1. In a new message or reply, type your message.

2. On the Insert tab, select  Signature.

3. If you created multiple signatures, choose the signature you want to tướng use for your new message or reply.

4. When your gmail message is ready, choose Send.