How to Forward Emails in Gmail: A Step-by-Step Guide for 2025 | Keeping

If you’re managing multiple tin nhắn accounts and want đồ sộ consolidate them or need đồ sộ share an important message with your team, this guide is for you.

Gmail’s forwarding features can help greatly simplify your tin nhắn management.

I’ll walk you through exactly what you need đồ sộ tự đồ sộ get phối up, whether you want đồ sộ automatically forward all your emails đồ sộ a new inbox, phối up custom rules for forwarding, or only need đồ sộ send a single message.

Here’s everything you need đồ sộ know about how đồ sộ forward emails in Gmail.

💡 Quick start guide đồ sộ Gmail forwarding

• Setup time: 1-7 minutes (depending on chosen method)
• Skill level: Beginner 

USE CASES:

• ✅ Sharing important emails with teammates
• ✅ Transitioning đồ sộ a new tin nhắn address
• ✅ Managing multiple inboxes efficiently

FORWARDING OPTIONS:

1. Single tin nhắn forwarding → đồ sộ quickly send đồ sộ another address
2. Automatic forwarding → đồ sộ send all emails đồ sộ a new address 
3. Filter forwarding → đồ sộ automatically forward specific types of emails as they come in

Simple steps đồ sộ forward your first tin nhắn in Gmail

How đồ sộ forward an tin nhắn in Gmail:

1. Open the tin nhắn you want đồ sộ forward
2. Click the Forward button (➦) below the tin nhắn contents, or click the three dots (…) and select “Forward”
3. Enter the recipient’s tin nhắn address in the “To” field
4. Optionally, you can add a message above the forwarded content
5. Click Send

All tin nhắn attachments are automatically included, up đồ sộ Gmail’s 25MB size limit.

That’s all you need đồ sộ do! After this, your tin nhắn will be promptly forwarded đồ sộ the recipient along with all its original nội dung.

Methods for forwarding emails in Gmail

Let’s cover each in more detail:

• Single forwarding
• Auto forwarding
• Filter forwarding

1. How đồ sộ manually forward single emails

If you’re looking đồ sộ share an important tin nhắn with someone, you can follow these steps đồ sộ manually forward emails in Gmail.

You can forward any tin nhắn from your Gmail inbox đồ sộ another tin nhắn address, even if it’s not a Gmail address.

Important notes:

• All attachments from the original tin nhắn will be forwarded automatically
• Recipients can see the original sender’s information
• For work/school accounts, some forwarding options may require approval from an administrator

Here’s how đồ sộ forward emails in Gmail:

Forward emails on desktop

Step 1: Select your email

Locate the tin nhắn you want đồ sộ forward in your inbox and click đồ sộ open it. Take a moment đồ sộ review the message and ensure it’s the intended one.

Step 2: Click forward

Below the opened email’s contents, you’ll notice a Forward button with a small arrow pointing đồ sộ the right. Click this button đồ sộ start the forwarding process.

Note that you may need đồ sộ scroll down đồ sộ see it.

Alternatively, you can click the three dots (…) in the top-right corner and select “Forward” from the thực đơn.

Step 3: Enter recipients

A new tin nhắn window will appear with the original email’s nội dung. 

In the “To” field, enter the tin nhắn address of the person you want đồ sộ forward đồ sộ. 

For multiple recipients, separate tin nhắn addresses with commas.

Step 4: Add your message (optional)

Want đồ sộ add a personal note or context? Type your message above the forwarded nội dung in the tin nhắn body toàn thân text field below the recipient’s tin nhắn address field. 

This can be helpful for providing additional information đồ sộ the recipient.

Step 5: Send your forward

Click the “Send” button đồ sộ forward your tin nhắn. You’ll see a confirmation notification when it’s sent.

If you wish đồ sộ go back and confirm the message was sent successfully, you can go đồ sộ your “Sent” thư mục.

Forward emails on mobile

Step 1: Open your email

Open the Gmail tiện ích on your mobile device then tap the tin nhắn you want đồ sộ forward. 

Ensure you’ve selected the correct message.

Step 2: Access forwarding option

Tap the three dots (…) in the top-right corner of the tin nhắn đồ sộ open the tin nhắn options thực đơn.

Note: You may see a second three dots (…) icon in the top-right corner of the screen, but you should click the three dots within the tin nhắn itself.

Alternatively, you can click the Forward button below the tin nhắn contents.

Step 3: Select forward

Tap “Forward” đồ sộ begin the forwarding process. This will open the tin nhắn in compose mode, with your forwarded message automatically added below the dashed lines.

Step 4: Add recipients

In the “Forward to” field, enter the tin nhắn address(es) of the recipient(s). Click đồ sộ confirm, then you’ll be given the option đồ sộ add another recipient.

Step 5: Customize (optional)

You can optionally add your own message above the “Forwarded message” line if you’d lượt thích đồ sộ provide context.

Step 6: Send

Tap the send icon (usually an arrow or paper airplane) in the top-right corner đồ sộ forward your tin nhắn.

2. How đồ sộ auto-forward emails in Gmail

Want đồ sộ automatically send the emails in your Gmail inbox đồ sộ another tin nhắn address?

You can accomplish this with auto-forwarding.

Important notes:

• All new incoming emails will be forwarded (except those deemed spam)
• Verification is required for security
• This method requires access đồ sộ both tin nhắn accounts
• Your changes may take a few minutes đồ sộ take effect
• Forwarding is limited đồ sộ one tin nhắn address at a time (to forward đồ sộ multiple addresses, use filters instead)

Here’s a step-by-step guide on how đồ sộ phối up automatic forwarding in Gmail:

Step 1: Access settings

Click the gear icon in the top-right corner of Gmail, then select “See all settings.”

Step 2: Find forwarding options

Click the “Forwarding and POP/IMAP” tab đồ sộ access forwarding settings.

Step 3: Add forwarding address

Under “Forwarding,” click “Add a forwarding address.” A pop-up window will appear.

Step 4: Set up forwarding

Enter the tin nhắn address where you want your Gmail messages forwarded. Double-check the address đồ sộ ensure it’s correct, then click “Proceed” đồ sộ confirm.

Step 5: Verify the address

Gmail will send a verification tin nhắn đồ sộ your forwarding address. Open the verification tin nhắn and click the confirmation liên kết.

Click “Confirm” đồ sộ verify.

Step 6: Choose your options

Once verified, go back đồ sộ the inbox where you started and finish configuring your forwarding settings.

Select “Forward a copy of incoming mail”, enter the tin nhắn address, and select what should happen đồ sộ the original emails:

1. Keep Gmail’s copy in the inbox (default)
2. Mark Gmail’s copy as read
3. Archive Gmail’s copy
4. Delete Gmail’s copy

Step 7: Save your settings

Scroll down and click “Save Changes” đồ sộ activate automatic forwarding.

How đồ sộ disable automatic tin nhắn forwarding

Need đồ sộ disable tin nhắn forwarding? Here’s how:

1. Click the gear icon and select “See all settings.”
2. Go đồ sộ the “Forwarding and POP/IMAP” tab.
3. Find your forwarding address(es) in the “Forwarding” section, then click “Remove” for any address you want đồ sộ remove.
4. A window will pop up đồ sộ confirm the active forward address removal. Click “Ok” đồ sộ confirm.

Once forwarding is disabled, you’ll see a confirmation message at the bottom of the screen that confirms your changes were successful.

3. How đồ sộ create an automatic forwarding filter in Gmail

Creating an automatic forwarding filter in Gmail allows you đồ sộ forward specific incoming emails đồ sộ another address automatically. 

Important notes:

• You can customize the forwarding rules
• Only the specified types of messages will be forwarded
• This method takes about 2-3 minutes đồ sộ phối up

Here’s how đồ sộ phối it up:

Step 1: Access settings 

Click the gear icon in the top right corner of Gmail and select “See all settings.”

Step 2: Create new filter

Navigate đồ sộ the “Filters and Blocked Addresses” tab.

Click “Create a new filter”.

Step 3: Set your filter criteria

Specify your filter criteria based on:

• Sender tin nhắn address
• Recipients
• Subject
• Keywords
• Other elements (attachments, size, etc)

For example, đồ sộ forward all emails from a specific sender, enter their tin nhắn address in the “From” field.

Click “Create filter” after setting your criteria.

Step 4: Set up forwarding

Check the box next đồ sộ “Forward it to”.

Enter or select the desired forwarding address. Note: You must have previously added the address as a forwarding address đồ sộ select it.

Optionally, you can also check  “Also apply filter đồ sộ matching conversations” đồ sộ include existing emails.

Step 5: Save and test

Click “Create filter” đồ sộ save your settings.

It’s recommended đồ sộ then send a test tin nhắn that matches your criteria. That way you can kiểm tra the forwarding address đồ sộ ensure the filter was properly configured.

Managing your filters 

You can modify or delete filters anytime by returning đồ sộ the “Filters and Blocked Addresses” tab in settings.

Examples of common filters for teams

Forward by Sender

• Customer emails → tư vấn team tin nhắn address
• Invoice emails → accounting team tin nhắn address
• Team updates → project group

Forward by Subject/Content

• Emails containing “urgent” → manager’s tin nhắn address
• Messages with “invoice” → finance team tin nhắn address
• Support tickets → help desk

Forward by Type

• Emails with attachments → storage address
• Newsletter updates → reading list
• Meeting invites → calendar manager

Benefits of Gmail forwarding

Gmail forwarding helps you manage your emails more efficiently.

Below are some of the unique benefits of Gmail forwarding:

• ✅ Streamline multiple inboxes: Unify all your tin nhắn accounts under one master inbox. Access and manage all your emails in one centralized location, eliminating the need đồ sộ switch between accounts.
• ✅ Seamless email collaboration for teams: Share important emails with team members instantly đồ sộ keep everyone in sync. Forward relevant messages đồ sộ keep projects moving forward.
• ✅ Efficient tin nhắn sorting: Forward specific emails đồ sộ designated labels đồ sộ create an organized system. This simplifies your inboxes and makes searching a breeze.
• ✅ Backup important data: Create an extra layer of protection for crucial data by automatically sending copies of essential emails đồ sộ a secondary tài khoản. Keep your important information safe and accessible even if your primary tài khoản experiences issues.

Frequently asked questions about forwarding Gmail messages

Increased tin nhắn efficiency

You’ve seen how Gmail’s forwarding features can improve your tin nhắn communications.

No matter which method you go with, you should now be completely phối up đồ sộ handle your tin nhắn more efficiently.

For personal use, I find Gmail’s built-in forwarding options more than thở sufficient. But if you’re lượt thích mạ and lập cập a business or customer tư vấn team, you might require more advanced features đồ sộ streamline your workflows.

That’s exactly why I created Keeping.

Keeping is a simple and streamlined help desk that works right within Gmail, providing enhanced collaboration features including:

• Shared notes
• Collision detection
• Team assignment
• Email ticketing system

It upgrades the familiar Gmail interface you’re used đồ sộ with additional tools for your tư vấn team.

Whether you stick đồ sộ basic Gmail forwarding or enhance your inbox with our additional features, the key is finding the right setup for your personal needs.

Try Keeping miễn phí for 14 days đồ sộ see how it can transform your team’s tin nhắn management.