Merge & Manage Multiple Gmail Accounts Into One Inbox (2024)

How Many Gmail Accounts Can You Create?

Google does not phối a specific limit on the number of Gmail accounts you can create. However, it's worth noting that Gmail uses mechanisms lượt thích phone number verification lớn prevent abuse and ensure tài khoản security.

💡 While Google does not officially reveal how many accounts are allowed per phone number, experience tells us that you can open multiple Gmail accounts with one.

Because Gmail allows unlimited accounts, many users keep adding another tin nhắn address. Some own multiple addresses for work alongside their personal emails.

If you're one of them and looking for a way lớn organize all your accounts into one inbox, you've come lớn the right place. We'll show you how lớn merge and see all Gmail accounts at once!

What are the Benefits of a Unified Inbox

Having multiple Gmail accounts comes with its own phối of benefits. You can separate personal and work emails or use multiple tin nhắn addresses for different purposes—for a hobby or multiple social truyền thông profiles (one for you and one for your pet dog), for example.

However, managing multiple emails in Gmail all at once can easily get ví overwhelming, especially if you don't lượt thích switching from one tài khoản lớn another.

Many decide lớn unify all their tin nhắn accounts in one inbox for productivity, easier inbox management, and staying on top of their messages.

Benefit 1: Improved productivity

Switching between multiple tin nhắn accounts and checking each one separately can be time-consuming. It's a massive distraction that hits your productivity. With a unified inbox, you can view multiple emails in one place, saving you time and effort.

Benefit 2: Easier tin nhắn management

A cluttered inbox makes it challenging lớn clean and organize Gmail. When you merge multiple Gmail accounts in one inbox, all you have lớn tự is know how lớn label and categorize emails based on their importance or purpose.

Benefit 3: Avoid missing important emails

With multiple inboxes, there is a higher chance of overlooking important emails or forgetting lớn kiểm tra certain accounts regularly. By consolidating all your emails into one inbox, you reduce the risk of missing crucial messages.

💡 If you're looking for a much easier way lớn keep your inbox tidy, Clean Email is your tool. With features such as Smart Folders, Unsubscriber, and Auto Clean, the tiện ích declutters your inbox by organizing emails into categories, unsubscribing from unwanted subscriptions, and removing unnecessary emails.

Merge Multiple Gmail Accounts Using Gmail Settings

Now that we've discussed the benefits of merging multiple Gmail accounts, let's dive into how you can tự it.

Step 1: Add Another Thư điện tử Address

That’s how easy it is lớn manage multiple Gmail accounts from a single inbox (learn more about how lớn change your Gmail address).

Step 2: Set Up Gmail lớn See Multiple Accounts

If you constantly aim for Gmail Inbox Zero, which essentially means keeping your inbox tidy, then you want lớn keep your messages read and categorized as they reach you. You can make your life much easier by enabling multiple inboxes.

💡 Tip: You can use the Gmail tìm kiếm feature lớn experiment with different inbox filters.

Declutter Your Merged Inbox with Clean Email

Managing multiple accounts can result in a cluttered inbox with many messages. To avoid this, consider using Clean Thư điện tử, an tin nhắn management tiện ích that helps you neatly organize all of your messages and newsletter subscriptions in one tiện ích.

Note that Clean Thư điện tử doesn’t have a Unified inbox view, ví you need lớn connect each of your tin nhắn accounts lớn Clean Thư điện tử and then easily switch between them.

Then, you can phối up rules and filters lớn automatically keep your inbox clutter-free using the following features:

Smart Folders

The app’s decluttering power comes from its ability lớn intelligently sort messages into 30+ Smart Folders, such as Automated messages, Large Mail, Social notifications, and ví on. You can easily find emails with similar criteria, then group and sort them according lớn your preferences.

Auto Clean

The Auto Clean feature lets you phối automated rules for managing incoming emails. Perhaps you want all duplicate messages lớn go lớn the Trash or newsletters lớn be directed lớn a special thư mục. You could also program similar automation lớn star or flag the replies you get lớn messages ví you prioritize the important senders. You phối the rules, and Auto Clean takes care of it automatically.

Unsubscriber

Clean Thư điện tử offers features such as bulk unsubscribing, which allows you lớn unsubscribe from unwanted newsletters and promotional emails with just a few clicks. This can significantly reduce the number of unnecessary emails in your inbox and save you the time spent manually searching for and removing newsletters one by one.

Screener

The Screener feature captures emails from new senders and isolates them for your examination before they enter your main Inbox thư mục (you can Allow or Block the senders). This is a handy tool if you're on a daily mission of Inbox Zero!

By using Clean Thư điện tử in conjunction with proper tin nhắn forwarding and tài khoản merging techniques, you can efficiently manage all your Gmail accounts and keep your inbox clean and organized.

Manage Non-Gmail Thư điện tử Addresses (POP3/SMTP)

You can manage non-Gmail tin nhắn addresses using POP3 and SMTP protocols. Those are utilized lớn establish connections among the sender, mail server, and recipient.

The key difference between SMTP vs. POP3 lies in the stages of the message transfer they are involved in.

SMTP, a push protocol, is used lớn send the tin nhắn. POP3, a message access agent, retrieves a message from a mail server lớn the receiver’s device.

Don’t worry, the instructions below are perfectly safe, and you certainly won’t have lớn recover your Gmail tài khoản even if you make multiple mistakes.

1. Click the Settings gear icon and select the See all settings option.
2. Navigate lớn the Accounts and Import tab.
3. Click Add a mail account next lớn Check mail from other accounts.



4. Enter the tin nhắn address you would lượt thích lớn add and click Next.



5. Import emails from other non-Gmail accounts (POP3) lớn your inbox or liên kết multiple accounts using Gmailify, then click Next.



6. Fill out your tin nhắn settings and confirm by clicking Next or Sign in.

To merge and manage multiple Gmail accounts using configuration details, you need lớn configure the sending settings (SMTP) and receiving settings (POP3 or IMAP) for each tài khoản. This will allow you lớn send and receive emails from different addresses directly from your main Gmail tài khoản.

Set Up SMTP Settings for Sending Emails

Follow these steps lớn phối up the SMTP configuration details:

1. Click the Settings gear icon, then select See all settings.
2. Go lớn the Accounts and Import tab.
3. Under Send mail as, click Add another tin nhắn address.
4. Enter your name and the tin nhắn address you want lớn add. Click Next Step.
5. Enter the SMTP server details of the tin nhắn address. Enter your username (full tin nhắn address) and password. Use Port 587 and select TLS for a secure connection, then click Add Account.



6. Click Send Verification. Go lớn the tin nhắn tài khoản you're adding, open the verification message, and copy the code.
7. Return lớn your main Gmail tài khoản lớn paste the verification code and complete the process.

Set Up POP3/IMAP Settings for Receiving Emails

1. Click the Settings (gear icon) → See all settings → Accounts and Import tab.
2. Under Check mail from other accounts, click Add a mail account.
3. Input the tin nhắn address from which you want lớn receive mail. Click Next.
4. Select Import emails from my other tài khoản (POP3) and click Next.



5. Enter your POP server details. Start with your username and password. Enter the POP Server for your tài khoản and use Port 995 for a secure connection. Select Leave a copy of retrieved messages on the server if you want lớn keep copies in the original tài khoản.
6. Check Always use a secure connection (SSL).
7. Click Add Account.



8. Confirm the settings and complete the process by clicking Finish.

Enable Mail Forwarding

Email forwarding is one of the best ways lớn manage multiple Gmail accounts. You'll configure your non-Gmail accounts lớn forward all new emails lớn your Gmail inbox automatically.

While certainly not as convenient as using only Gmail multiple inboxes, tin nhắn forwarding can help you keep track of new emails.

1. Log in lớn your main Gmail tài khoản and go lớn Settings.
2. Go lớn the Forwarding and POP/IMAP tab.
3. Select the option Add a forwarding address, then click on it.



4. Enter the tin nhắn address you want lớn forward emails lớn, then click Next.
5. Confirm that you want lớn enable forwarding and verify by clicking Proceed or entering your password if prompted.
6. Complete the process by clicking OK.

Once you've enabled tin nhắn forwarding, any new emails sent lớn the non-Gmail tài khoản will be automatically forwarded lớn your main Gmail tài khoản. This allows you lớn manage multiple accounts from a single inbox without logging in and out continually.

Addressing Common Issues While Merging Multiple Accounts

When all emails appear in one inbox, you might feel an influx of messages taking over your life. This can easily get out of hand; you need a way lớn giảm giá khuyến mãi with it efficiently.

Duplicate Emails

Many users start receiving duplicate emails once they decide lớn merge multiple accounts. This usually happens when emails are forwarded from one tài khoản lớn another, and the original tin nhắn is still in the inbox.

To avoid this, select Archive incoming messages (Skip the Inbox) when setting up tin nhắn forwarding. This will prevent duplicates from appearing in your main Gmail tài khoản.

💡 Clean Email's Cleaning Suggestions provide quick actions for managing items in your main inbox. Based on your past actions and data from other users, it helps you delete old emails, especially duplicates.

Sure, you can mass-delete emails on Gmail, but this tool is also an efficient way lớn keep your inbox clutter-free.

Login Issues

Another problem you may encounter while managing multiple accounts is logging into each separately. To make things easier, consider using a password manager or creating strong and unique passwords for each tài khoản.

In addition, enabling two-factor authentication can provide an extra layer of security and prevent unauthorized access lớn your multiple accounts.

Missing Emails

If you cannot see certain emails from the non-Gmail tài khoản in your main inbox, kiểm tra if they have been archived or marked as spam. If not, ensure you've correctly entered the POP3/IMAP settings for receiving emails.

Error Messages While Setting Up SMTP/POP3/IMAP

If you encounter an error while setting up any of these configurations, double-check the server details and consider enabling less secure tiện ích access in your Gmail account's settings.

Merge và Manage Multiple Gmail Accounts - FAQs